5W2H Analysis
5W2H analysis is a technique used to help break down the process of achieving a goal. It is an acronym that stands for “what, why, where, when, who and how” and it provides useful insights into the success of a particular project.
The first step of a 5W2H analysis is to determine the goal of the project or task. This can include a single individual or an entire organization. It is important to understand why the goal has been set and how it fits within the scope of the organization.
Once the goal has been identified, the second step is to analyze the five Ws and two Hs. The five Ws are What, Why, Where, When, and Who. This first part considers the background and context of the project. What is the goal? Why is it important? Where will the project take place? When will it be performed? Who is responsible for completing the project?
The second part is the two Hs: How and What. This considers the actual task - How can it be completed, and What resources will be required? Depending on the scope and complexity of the project, 5W2H analysis can help provide a detailed assessment of the project and determine the most effective route to achieve the goal.
By working through the 5W2H analysis, it clarifies the project objectives and helps develop an ideal plan of action and timeline. Projects can be assigned to people, resources and timescales can be allocated and realistic deadlines and expectations can be established.
The 5W2H analysis ensures that the team understands the parameters of the goal, and can remove potential roadblocks such as unrealistic expectations or lack of resources through understanding the task, who is responsible and how it should be completed.
The 5W2H analysis is a useful tool for structuring and understanding your goals. It provides simple yet effective ways to break down complex tasks and plan an effective execution of the goal. By understanding each component and the chain of events that must be completed, it will help build clarity, momentum and alignment, and enable you to achieve the goal in an efficient and timely manner.
