Purchasing plan plays an important role in the optimal allocation of resources and the success of enterprise purchasing and operation. As the core part of purchase management, it is of great significance to develop a scientific and reasonable purchasing plan.
1. Analysis of supply market
The analysis of the purchaes market should start from a macro level and then go to a narrow level. Generally, we need to analyze the following aspects: the scope of the supply market, the size of the supplying enterprise, the operation status of the supplier, the delivery capacity and the total cost of the supplier, the relationship between supply and demand, the concentration of the industry, and the status of resources.
2. Purchasing objectives and requirements
The purchasing objectives and requirements depend on the objectives and tasks of the purchasing department. It can be divided into: the quality requirements of the procurement items, the quantity demand, and the technical requirements of the purchased items; and the requirements for the cost, delivery speed, payment term and service.
3. Select suppliers
The selection and management of suppliers is the basis of operation for purchase managers. The enterprise needs to analyze the cost-effectiveness of suppliers according to the purchasing objectives and requirements. The selection process needs to pay attention to the following aspects: the suppliers ability to meet the needs of the product, the quality of the product, delivery performance, service, information and communication channels, credit status, product sales data, suppliers management system and evaluation system, delivery capability and competitive price.
4.Negotiation and Conclusion of the Contract
The negotiation with the corresponding supplier is the most important part of establishing plans. After selecting the appropriate supplier, you need to negotiate the purchase price, delivery time, payment terms, delivery terms and other terms with the corresponding suppliers according to the purchasing plan. Then make a list of the agreed clauses and sign a legal Purchase Agreement with the supplier.
5. Purchasing Operation
Purchasing operation covers the activities from ordering to receiving, use and payment of goods. Purchase activities include ordering and tracking of goods, managing documents, managing delivery, handling of complaints of goods, recording of performance and paying attention to cost control
6. Evaluation of Supplier Performance
The evaluation of the supplier performance needs to draw from the prior agreements. Compare the performance of the supplier with the contractual requirements and the performance standards required by the enterprise in the process of purchasing operation, so as to assess the relationship between the supplier and the enterprise, determine the suppliers reliability, provide a database for the suppliers management and ensure the success of the purchase plan.
In conclusion, it is very important for a company to develop a scientific and reasonable purchasing plan. The process includes market analysis, establishing clear objectives and requirements, selecting suppliers, contract negotiation and conclusion, purchase operation, and supplier performance evaluation. With the help of the purchasing plan, a business can make reasonable decisions, select suitable suppliers, guarantee the safety and quality of the purchased products, and lower the total cost.
