Bidding Synergy in Tendering Process
Tender processes of services, products, works and professional services are becoming increasingly complex due to the increasing complexity of global business and market conditions. An efficient and successful bid often requires a team approach, in which all members collaborate closely to create a cohesive and effective result. This article will discuss how leveraging creative bidding synergy in this process can significantly increase the odds of successful tendering.
When creating a team-based bid, it is important to first assemble the most suitable group of individuals to build a strong and cohesive team. The team members should be diverse in terms of skills, knowledge and experience in the specific tendering project. Diversity of thought can create valuable contributions and provide different perspectives to each step of the process. Also, considering the composition of the team in terms of gender, race, and cultural background will ensure the team has a mix of diverse backgrounds and experiences that can be leveraged when navigating the complexities of the bidding process.
In addition to forming a diverse team, successfully leveraging bidding synergy requires the use of communication and collaboration techniques, such as meetings, online collaboration tools and brainstorming sessions. The team should have designated roles and responsibilities to ensure consistency in the process and clarity of execution. For example, a few members of the team could be ascribed roles to lead the strategy and overall project management, while others could be assigned to work on the individual aspects of the bidding process such as researching competitors, creating bid-winning arguments, and price building.
Another method that can create bidding synergy is to divide the bid into smaller deliverables, each handled by a different team member. This not only encourages collaboration, but also focuses and clarifies the teams efforts. This is especially beneficial when an extensive amount of research is needed and the project requires collaboration with external stakeholders. In such cases, it may be beneficial to divide the tasks of engaging and managing external stakeholders to ensure a well-informed and comprehensive proposal.
Finally, when executing a cohesive tender bid, making use of automation and technology tools can help streamline and simplify the process, increasing efficiency and reliability. Automating mundane tasks and processes, such as document management and response tracking, can help create time for the team to focus on the core value-added areas of the project. In addition, using an automated system for data collection and analysis can provide the team with the necessary insights to make informed decisions throughout the bidding process.
Overall, having processes and tools in place to facilitate the effective synergy of the team and to provide the necessary data to guide decisions during the bidding process are invaluable in achieving a successful tender bid. Leveraging creative bidding synergy through the formation of a cohesive team, communication and collaboration techniques, division of tasks and use of technology and automation can help ensure a successful outcome in the tendering process.
